Privacy Policy for High Altitude Health and Wellness LLC
Effective Date: 12/3/2024
High Altitude Health and Wellness is committed to protecting the privacy of our patients, particularly as it relates to sensitive medical information for FAA medical certifications. This Privacy Policy outlines how we collect, use, and protect your information in compliance with federal, state, and FAA regulations.
1. Information We Collect
We may collect the following types of information:
• Personal Information: Name, date of birth, address, phone number, email address.
• Medical Information: Medical history, medications, diagnostic test results, and other health-related details required by the FAA.
• FAA-Specific Data: Pilot license number, aviation medical certification history, and related documentation.
2. How We Use Your Information
Your information will be used to:
• Complete and submit FAA medical certification forms (e.g., MedXPress).
• Evaluate and document your medical fitness for flight duties.
• Communicate with the FAA and other regulatory bodies as required.
• Provide follow-up care or respond to your inquiries.
• Comply with legal and regulatory obligations.
3. Sharing Your Information
We do not sell or share your personal information with third parties, except in the following circumstances:
• With the FAA: To submit medical certifications and meet regulatory requirements.
• With Your Authorization: For referrals or consultations with other healthcare providers.
• Legal Requirements: If required by law, subpoena, or regulation.
• Business Operations: With trusted service providers who assist in managing electronic health records or billing, under strict confidentiality agreements.
4. Data Security
We implement industry-standard measures to protect your information, including:
• Secure Storage: Paper records are kept in locked files, and electronic records are encrypted.
• Access Control: Only authorized personnel can access your information.
• Regular Audits: We periodically review our privacy practices to ensure compliance.
5. Your Rights
As a patient, you have the following rights:
• Access: Request a copy of your medical records.
• Correction: Request corrections to inaccurate or incomplete information.
• Privacy Preferences: Opt-out of certain communications or data-sharing activities (except where required by the FAA).
To exercise these rights, please contact us using the information below.
6. Retention of Information
We retain your information only as long as necessary to fulfill our legal and medical obligations. FAA-related records may be retained in accordance with FAA regulations and applicable laws.
7. Contact Us
For questions or concerns about this Privacy Policy, please contact:
High Altitude Health and Wellness, LLC
PO Box 2751, Glenwood Springs, CO 81602
970-445-3104
Drnicolemcdermott@gmail.com
8. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website or communicated directly to you.